Start of a PhD

Admission to the PhD track is a two-step process. First, the PhD candidate needs to be formally admitted to the PhD track of Utrecht University. Admission to the track is granted by the Board for the Conferral of Doctoral Degrees of Utrecht University upon submission of the request for admission using the Hora Est PhD registration system (form 1). 

At the same time, the PhD candidate needs to be admitted to the Graduate School of Life Sciences through approval of the Training & Supervision Agreement (TSA). This document specifies the rights and duties of the PhD candidate and the (daily) supervisor(s) with respect to training and supervision during the PhD track.
The PhD candidate also chooses a PhD programme to which (s)he would like to belong. The PhD programme provides the PhD candidate a community and organises (theoretical) courses, events etc.

Both Form 1 and the TSA must be submitted within three months after the start of the PhD track. 

The Graduate School of Life Sciences currently offers 14 PhD programmes, that together cover a wide range of research topics, from plants to patients, from molecules to populations. These programmes are at the center of the focus areas of research of Utrecht University and the research programmes of the University Medical Center Utrecht.

PhD programmes:

Hora Est is the application Utrecht University uses to register PhD candidates. All employed prospective PhD candidates have to complete Hora Est! Form 1: Request for exemption and admission to the doctoral programme as soon as possible, and the latest within three months after the start of the research/the appointment.

A brief explanation about form 1 and a link to the Hora Est! application can be found here.

To safeguard the quality of the training and supervision of PhD candidates, the Graduate School of Life Sciences has introduced a uniform ‘Training and Supervision Agreement' for all PhD candidates who follow a regular PhD track within the School. 

The TSA specifies the rights and duties of the PhD candidate and supervisors with respect to education and supervision during the PhD track. If the requirements of this contract are fully met, the candidate will be eligible to receive the Utrecht Graduate School of Life Sciences Certificate.

Every PhD candidate of Utrecht University (this also includes PhD candidates employed with the University Medical Centre Utrecht) is required to comply with The Netherlands’ Code of Conduct for scientific practice which includes topics such as scrupulousness, reliability, verifiability, impartiality, and independence. ln addition to these national guidelines, Utrecht University’s ‘Code of Conduct for Scrupulous Academic Practice and Integrity’ describes key principles on how to achieve the open culture that it desires. An academic integrity counsellor and a committee for academic integrity have been appointed to look into complaints concerning academic integrity. You can address any questions or complaints about academic integrity to the Academic Integrity Counsellor.